Interview Management
Comprehensive interview scheduling and management with calendar integration and rating systems.
Overview
HR Thoth's interview management system streamlines the entire interview process from scheduling to feedback collection. Integrated with popular calendar platforms and featuring candidate self-service booking options.
Access the scheduling system at:
/dashboard/[role]/schedule-interviewInterview Scheduling
Efficient Scheduling
Schedule interviews efficiently with automated invitations, calendar syncing, and reminders for all participants.
Creating an Interview
- 1Navigate to /dashboard/[role]/schedule-interview
- 2Select the candidate from your applicant pool
- 3Choose interview date and time
- 4Set interview duration
- 5Assign interviewers from your team
- 6Add interview notes or requirements (optional)
- 7Choose meeting platform (Google Meet, Zoom, etc.)
- 8Send invitation
Interview Types
- Video Interview - Automatically generates meeting links
- Phone Interview - Include phone numbers in details
- In-Person - Specify location and directions
- Panel Interview - Assign multiple interviewers
Calendar Integration
Supported Platforms
Google Meet
Full integration with Google Calendar
Outlook/Teams
Sync with Office 365
Zoom
Automatic meeting room creation
Key Features
- Automatic availability checking before scheduling
- Calendar sync for all assigned interviewers
- Automatic meeting link generation
- Time zone handling for distributed teams
- Calendar invitations sent automatically
- Update syncing when interviews are rescheduled
Setting Up Integration
- 1Go to Settings → Integrations
- 2Select your calendar platform
- 3Authorize HR Thoth to access your calendar
- 4Configure default meeting settings
- 5Test the integration
Candidate Self-Scheduling
Share your availability with candidates and let them choose convenient time slots to reduce back-and-forth emails.
How It Works
- 1Set your available time slots
- 2Generate a booking link
- 3Share link with candidate via email
- 4Candidate selects preferred time
- 5Interview is automatically scheduled
- 6All parties receive confirmations
Configuration
- Set recurring availability windows
- Block specific dates/times
- Set buffer time between interviews
- Define minimum advance notice
- Set maximum booking window
Interview Rating & Feedback
Structured Feedback
Collect structured feedback from all interviewers after the interview is complete to make data-driven decisions.
Rating System
- Overall Score - 1-5 star rating
- Category Ratings - Technical skills, communication, culture fit
- Written Feedback - Detailed notes and observations
- Recommendation - Hire, maybe, or no hire
Submitting Feedback
- 1After interview, access the interview record
- 2Click "Submit Feedback"
- 3Rate candidate across categories
- 4Provide detailed notes
- 5Make hiring recommendation
- 6Submit (feedback visible to authorized users)
Management Features
Rescheduling
- • Propose new times to candidates
- • Automatic notification to all parties
- • Calendar updates sync automatically
- • Track reschedule history
Cancellation
- • Cancel with reason (optional)
- • Notify candidate and interviewers
- • Remove from calendars
- • Maintain record for reporting
Reminders
- • 24 hours before interview
- • 1 hour before interview
- • Include meeting links and details
- • Customizable reminder timing
Interview Scheduling Tips
- Give candidates at least 24-48 hours notice when possible
- Include clear instructions and meeting links in invitations
- Set buffer time between interviews for interviewers
- Use self-scheduling for efficiency with high-volume hiring
- Collect feedback immediately after interviews while details are fresh
- Standardize evaluation criteria across similar roles
- Test video conferencing links before the interview